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Live Room Instructions

Congratulations on your registration to attend the “live room” (in-person) for the upcoming weekend intensive!

For this event we’ll be using Brent’s home at 11250 Pentland Downs St, Las Vegas, Nevada 89141. The nearest major hotel is South Point, which is less than 3 miles away.

It is important that you review and accept the live room instructions and requirements, as described below.

If for whatever reason these guidelines and requirements don’t work for you, please instead attend online! We can be much more casual with these things when it’s online only 🙂

DEPOSIT

Because this event is being provided to you completely free of charge, it is mandatory that you put down a $200 deposit – sometimes called a “flake fee” – to minimize the number of no-shows. (It is our experience that 90%+ will no-show on a free event unless they put down a deposit.)

The deposit will be refunded 100% if you do either of the following:

1) Cancel out at least 7 days in advance, OR

2) Attend the entire event (and we will refund 100% of your deposit on the last day)

You must agree that if you do not attend the entire event, and do not cancel at least 7 days in advance, your deposit will be lost.

 

TIMING

It is important that you arrive on time, both for your own benefit (you don’t want to miss anything!) and for the benefit of the group (late arrivals are quite disruptive in a small live room!)

Similarly, it is expected that all live room attendees will stay until the end of each day (and not to leave early unless given permission in advance by the teacher).

Please plan on arriving by 4:30PM (30 minutes early) only on the first day (Friday) of the live event so that we can cover the live room protocols and host a short live room “meet and greet” with Brent and his assistants.

For the rest of the weekend, please plan on arriving at least 5 minutes ahead of the start of the live sessions (both in the morning and after lunch.) As they do at theaters and some sporting events, if you arrive late you may need to wait for a break in the program before you join us to avoid disrupting the group.

Doors will open at 4PM on Friday, and at 8:30am on Saturday and Sunday. If you arrive earlier, please do not knock or ring or call.

If it will be difficult or impossible for you to guarantee arriving or leaving on time, the online intensive may be a better fit for you.

 

PARKING

Most people find it easiest to use a taxi or ride-sharing service (Uber, Lyft, etc.) in Las Vegas, especially if you are flying in from out of town and staying at a hotel.

It is recommended to use a taxi or ride shares to avoid difficulties with navigation, parking, etc; the guard gate will let the taxi/ride-share in so you are dropped you off at the doorstep.

If you are driving yourself, please note that the homeowner’s association does not allow parking on the street in the neighborhood (we do get two parking passes but they are needed by the class assistants.) Instead, you will need to find legal parking nearby and walk over.

IMPORTANT: we can not be responsible for where you park your vehicle; please read the signs carefully and obey all local laws and regulations. A taxi, Uber, or other ride share can help to avoid parking headaches!

On Friday, we’ll have an assistant in front of Terribles (a local chain of convenience stores/gas stations) at the nearby strip mall at the corner of Southern Highlands Parkway and S Valley View Boulevard to help walk you over in two groups: the first group at 4:15PM, and the second group at 4:30PM. (It’s about a ~3 minute walk from the Terribles through the park to the home.)

If you do drive and park nearby, please read the signs to avoid parking illegally, and please do not park right in front of a business. As anyone who has worked at a job in a strip mall or grocery store knows, they tell employees to leave the spots right in front open for customers to use. Thank you for your consideration for others!

If you park nearby and walk through the park, the gate code to exit the park into the neighborhood is: push “2” and “4” simultaneously, then push “3” and the door will open. (We’ll have an assistant check the gate on Friday from 4-5pm just in case anyone gets stuck!) Go through the gate, take a right, and we’re just up the road a bit.

And again, it may be easier to take a taxi or ride sharing service like Uber that can drop you off at the doorstep. 🙂

 

GUARD GATE

The location is in a gated community, and if you are taking a ride-share service you’ll need to come in through the main guard gate. Please just tell them you are joining the meditation group at the Phillips home (address above) and they will let you in (they may call us to verify).

IMPORTANT: Note that some navigation systems will direct you to a gate without a guard along S Valley View Blvd, where it is impossible to get in without a remote control. If this happens, please just tell your driver to turn around, make a right on Valley View, and another right at Southern Highlands Parkway, and continue for about half a mile until you see the guard gate on your right.

Once you come in through the main guard gate, make an immediate right at the traffic circle, and then another quick right on Royal Scots Ave, and then follow the street as it bends left and becomes Abernathy Forest Place. Continue straight for about a quarter mile through the neighborhood until the road bends to the left at Pentland Downs St; you should see small park on your right. Follow the road to the left and we’re the fifth home on the right side of the street after the park.

Please do not try to park in the neighborhood; security is extremely strict, and you will be ticketed (and maybe towed) if you try. If you are driving yourself and need to park, please instead see the PARKING instructions above!

If this is too confusing or complicated, you can ask for your ride share to drop you off at the Terrible’s strip mall, and you can walk over through the park.

 

PROTECTION YOUR HEALTH

To protect the health and safety of all participants and staff and their families, nobody who shows any symptoms of illness, nor anyone who might have been recently exposed to contagious illness, will be allowed in the live room.

If you have any ANY symptoms of illness in the 72 hours before the event – including but not limited to a fever, cough, sneezing, headaches, etc. – you may not join the live room, but instead you can get a free transfer to join us either online, or to the next live room, at no charge.

IF YOU ARE SICK, PLEASE DO NOT SHOW UP!!! WE WILL BE IN CLOSE QUARTERS FOR THREE DAYS, AND SOME STUDENTS MAY HAVE SERIOUS HEALTH ISSUES THAT PUT THEM AT SEVERE RISK

If you display any symptoms of illness, please expect that you will be asked to leave the live room immediately (this is non-negotiable).  If you show up sick and force us to expel you, there will be no refunds or transfers.

Please understand that we need to protect everyone’s health by erring on the side of caution, which means we can’t have anyone in the live room that exhibits any symptoms of what might possibly be a contagious disease, even if the symptoms can be explained by a non-contagious issue like allergies; instead you need to transfer to attend ONLINE.

Additionally, you will need to go up and down stairs, and we do have animals. If you have serious pet allergies, or any injuries or mobility issues or require special accommodations, you need to instead transfer to attend ONLINE.

 

FOOD AND DRINKS

We will provide snacks and beverages for the group, but you need to provide your own meals.

The nearby strip mall (on the other side of the park by Terrible’s) is an obvious choice for some restaurants within walking distance.

You are also welcome to bring your own food and drinks, with a few guidelines:

  • All drinks except plain water must be kept in a screw-cap or other kind of spill-proof bottle or container, or be left in the kitchen or outside.
  • Please do not bring any food that has a strong smell, as there may be people who have sensitivities.
  • It is recommended that you do not bring any food or drinks that require refrigeration, as there is limited space in the refrigerator and we may not be able to accommodate everyone.
  • Please avoid the provided snacks and drinks if you have any kind of food allergies or sensitivities, as the snacks are typically prepared by a third party caterer, and we can not guarantee nor control the ingredients used.

 

CHEMICALS: SCENTS, PERFUMES, COLOGNES

Please do not wear any kind of chemical scents, perfumes, colognes, aftershave, chemical body sprays, etc., as there may be people in the room who suffer from chemical sensitivity. (Guideline: if someone standing/sitting right next to you can smell you, it’s too strong!) If you show up with a strong chemical scent, you will be asked to wash it off and possibly change your clothes.

 

ANIMALS

We do have animals (cats), so if you suffer from pet allergies or don’t want to be around animals for whatever reason, you need to instead transfer to attend ONLINE.

 

WEATHER

Las Vegas is in the middle of a huge desert, which means it can get really hot in the summer, and quite cold in the winter! If you are in fragile or ill health, or if going up and down stairs or walking outside in hot or cold weather might cause you any pain or risk of injury or other medical issues, or if you might be in any danger or discomfort from hot or cold weather, you need to instead transfer to attend ONLINE.

 

RELEASES AND WAIVERS

You will be required to sign an activity waiver and a COVID-19 waiver before joining the live room. If you don’t want to sign any of these for any reason, you can instead transfer to attend ONLINE.

We’ll provide printed copies for you at the event, but if you want to review them, or if you prefer to print and sign them ahead of time, click here to download the COVID waiver, and/or click here to download the activity waiver.

 

ASSISTANTS

Below we have published a roster of the names and phone numbers of the live room assistants. If you have an urgent problem you can call or text them:

Steve Rizzo steve.rizzo@sbcglobal.net 210-394-5282
John Tighi jtighi@mac.com 702-838-9825

Please do not call or email Brent directly during the event unless he specifically asks you to, as he will be extremely busy teaching and running the event (including break times and before/after class) and may not be able to get back to you promptly. If you need help right away for anything involving the live room intensive, please call or text an assistant; for everything else, the best thing is just email support@awakeningdynamics! 🙂